Event Coordinator

We have an incredible opportunity for an Events Coordinator who must demonstrate strong organisation and planning skills. You will be responsible for supporting the planning and execution for all events that Blakely attend and organise, from small vendor events to large scale community events.

We are looking for an enthusiastic individual who has an eye for detail and is excited to learn all about how to execute the perfect event from start to finish.

About the role:

You’ll be working closely with the Events Manager and events team, to support with the planning, organising and execution of some incredible events. You’ll also have the opportunity to attend these events worldwide and much more. You’ll need to be able to work collaboratively with our other teams to help achieve that seamless end result!

Our underpinning ethos is “for our community to look and feel their best, every single day.” and this extends to our team here at Norwich Head Office as well as HQ. So, with that being said, we are looking for someone with a great attitude who'll be a great fit with the wider team!

About The Right Candidate:

We’re looking for an individual who wants to grow with a company, and isn’t afraid to get stuck in, or shy away from responsibility. You are proactive, always looking for great solutions, willing to learn, industry experience and wanting to work in a very fast paced environment.

If you aren’t interested in a potential career in Events, then this role probably isn’t for you. We’re looking for a dedicated individual who can see this role’s long-term benefits. It can be tough, intense, and extremely fast-paced, so this isn’t for anybody who isn’t up for a challenge.

Responsibilities & duties:

Administrative Support:

• Assist in the development and maintenance of event timelines, checklists, and documentation.
• Handle administrative tasks, such as filing, data entry, and correspondence.
• Booking travel and accommodation.
• Create and distribute itineraries.
• To be able to communicate professionally and effectively with venues/ brands for potential collaborations.

Logistics Assistance:

• Support logistics coordination, including venue setup, catering arrangements, and equipment logistics.
• Assist in securing necessary permits and approvals for events.

Vendor and Supplier Relations:

• Aid in communication with vendors and suppliers, ensuring timely delivery of services and materials.
• Build and maintain all client relationships with Vendors and Suppliers pre and post event.

Promotion and Marketing Assistance:

• Be a liaison point for Photography & Imaging, Marketing and other teams as required in terms of promoting and marketing events.

On-Site Support:

• Assist in the on-site setup, coordination, and breakdown of events.
• Provide support for influencers, on-site staff, volunteers, and vendors to ensure smooth operations.

Budget Tracking:

• Help monitor and track event expenses against the budget.
• Contribute to the preparation of financial reports and updates.

Attendee Interaction:

• Assist with attendee registration, check-in, and information dissemination.
• Address attendee inquiries and concerns in a professional manner.

Post-Event Activities:

• Participate in post-event evaluations, gathering feedback and insights.
• Contribute to the preparation of post-event reports.

Graphics and Artwork:

• To be proficient in Adobe Creative Suite and help to create graphical pieces for events.
• To build and maintain those relationships with companies who assist us with these graphical pieces as well as physical structures.

Stock Accountability:

• To be able to work alongside Ecom team in regards the too the product we wish to take to the events.
• Help the team pack product items for the event attendees and distribute these to people on the day of the event to ensure seamless transaction.

Event Kit Accountability:

• Monitoring all physical kit, we have for events, where these are located, what condition they are in and ensure that we have repaired/ new kit available for when the next event will take place.

Who are we looking for?

We look beyond qualifications and experience here at Blakely Clothing, and although we appreciate that these things have value, they’re not what we focus on, we’re more interested in

Most importantly, the right attitude and:

• Trustworthiness
• Enthusiastic
• Willingness
• Integrity
• Dedication
• Innovative thinking
• Positivity

Attributes that will help:

• Detail-oriented with a focus on accuracy.
• Strong interpersonal and communication skills.
• Ability to work collaboratively within a fast-paced team.
• Adaptable and able to handle multiple tasks simultaneously.
• Enthusiastic about the events industry and a willingness to learn.
• This role serves as an excellent entry point for individuals seeking a career in event management and provides valuable experience in a dynamic and creative environment.
• Willingness to travel is essential for this role (national & international)
• Current in date passport.
• Previous event experience.
• Must be willing and legally able to obtain travel VISAS.
• Flexible working hours (weekend availability to due to the nature of the role).

Job Types: Full-time, Permanent

Salary: £22,000.00-£23,500.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Employee discount

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Experience:

• Event Coordinator: 3 years (required)

Work Location: In person

To apply please send your CV and covering letter to careers@blakelyclothing.com 

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